User Knowledgebase

Reset your log in details

First time users will need to reset their password before they can sign in. This does not apply to portfolios using institutional log in details.

Log on using your institutional log in

If your KOLOLA account has been set up to use your institutional log in details, you will need to sign in to KOLOLA via our portal.

Make changes to your account and password

Modify your password, display name, notification settings, profile photo and ORCID.

Toggle your notifications

E-mail notifications can be enabled/disabled based on your preferences.

Add a new activity

Create a record about something you have done, including details about what was involved and any evidence you have captured.

Attaching documents and weblinks

Upload a file to an activity to support it as evidence, or to make referring to it in the future easier.

Edit an Activity

Modify the evidence, attachments and details stored within an activity.

Share Activities

Each activity tile has several built in buttons which makes it much easier to share them and add them to collections.

Find your Uploaded Data

Access activities, collections, calendars and timelines which you have personally uploaded.

Change People Assigned to an Activity

Modify people who are assigned to a particular activity.

Add external people

KOLOLA can store details about external people who are not users like their name and contact details, a little bit like how a CRM works.

Drag and Drop Data

Drag and drop is enabled on many of KOLOLA's elements which allows you to quickly transfer data around.

Collaborative on a shared document

Kolola supports Etherpads, which is a collaborative online editor which works in real-time.

Download an attachment

Download photos, PDFs and other attachments from activities.

Calendar Imports

Import activities from a shared online calendar (Microsoft Outlook, Google Mail and other systems supported).

Depending on the e-mail client you are using, you can drag and drop e-mails directly onto an activity in KOLOLA to instantly upload them. Otherwise you can save your e-mail as a file on your desktop which can then be uploaded.

Creating a collection of activities

Collections provide a simple way to group related activities together and can be used to keep track of an emerging case study, or just to keep similar activities together. These collections can be private, or shared between users.

Generate Summary Statistics about your Data

You can create basic statistical information about your uploaded data, including the total number of activities you have uploaded, as well as breakdown the areas of the assessment framework that your activities currently provide evidence of covering.